Chief of Staff (all genders) in Stuttgart or Berlin

Permanent employee, Full-time · Stuttgart, Remote, Berlin

Your mission

As our Chief of Staff, you’ll play a critical leadership role in shaping the future of PartsCloud. Partnering directly with our founders and leadership team, you’ll drive strategic decision-making, operational excellence, and cross-functional alignment to ensure the company’s vision is realized. Your work will span across strategy, operations, partnerships, and organizational growth, positioning you as a trusted advisor and key driver of impactful initiatives.
This role is designed for a leader who can think strategically, act decisively, and thrive in a fast-paced, high-growth environment. If you’re ready to be at the center of an evolving and ambitious startup, take ownership of critical projects, and shape company-wide priorities, this is the opportunity for you.

What You’ll Be Working On

Strategic Leadership:

Act as a strategic thought partner to the founders, providing insights and recommendations on business priorities, product roadmap, and scaling strategies.
Collaborate on long-term planning, structure and execute key strategies, and take a hands-on role in driving these initiatives forward as if you were a founder yourself, ensuring alignment and impact across leadership meetings and company-wide efforts.

Operational Excellence:

Oversee and optimize key operational processes to ensure efficiency and scalability.
Lead and execute high-stakes projects across departments, ensuring alignment with the company’s goals.

Cross-Functional Coordination:

Facilitate collaboration across teams, ensuring priorities are aligned, communication is streamlined, and initiatives are executed seamlessly.
Serve as a bridge between leadership and the broader team, ensuring transparency and clarity in decision-making.

Stakeholder Management:

Build and nurture relationships with key external stakeholders, including partners, investors, and advisors.
Support fundraising efforts and contribute to investor communications and strategy.

Organizational Development:

Identify and address organizational challenges, driving initiatives that foster a high-performance culture and employee engagement.
Mentor and coach team members, ensuring professional growth and alignment with the company’s vision.

Who We’re Looking For

Strategic Visionary: You excel at balancing big-picture thinking with a structured approach to execution, drawing from a strong foundation in problem-solving and strategic frameworks.
Influential Leader: You have a proven ability to build trust, influence outcomes, and guide cross-functional teams at all levels of an organization.
Master Problem-Solver: Complex challenges motivate you, and you’re adept at deconstructing issues to uncover actionable solutions.
Exceptional Communicator: Whether presenting to the board, negotiating with partners, or coaching team members, you communicate with clarity, structure, and confidence.
Highly Organized & Driven: You thrive on tackling ambitious goals, managing multiple priorities with precision, and ensuring follow-through on high-stakes initiatives.
German Language: Fluency in German is a plus, but not a requirement.

Why You’ll Love This Role

Hybrid Flexibility: This role requires close collaboration with our founders, so you should be able to work from Berlin or Stuttgart at least three days per week. While we offer flexibility for occasional remote work—including workations within Europe—we highly value in-person connection and teamwork. Our focus is on results, and we strive to balance flexibility with meaningful team engagement.
Epic Team Events: Get ready for unforgettable team-building experiences! From 5-day retreats — sometimes even abroad — to regular virtual hangouts, we prioritize fun, collaboration, and celebrating our successes together.
Direct Access to Leadership: Work alongside the founder and have a real impact on the company’s trajectory.
Learning & Growth: Immerse yourself in all aspects of an agile startup—this is your chance to become a future entrepreneur.
Equity & Ownership: We offer equity, so you’ll be invested in the success of the company you help shape.

The Tools You’ll Be Using

Outlook: You’ll rely on Outlook for seamless communication, scheduling, and coordinating meetings to keep teams and stakeholders aligned.
Teamwork: This project management tool will help you stay organized, prioritize tasks, and ensure that deadlines are met across multiple projects.
Excel: Your go-to for crunching numbers, conducting data analysis, and building financial models that support strategic decision-making.
HubSpot: Master HubSpot to manage marketing, sales, and customer relationships, ensuring smooth pipeline management and driving key metrics.

Is This You?

You have 5-8 years of experience in strategy consulting, startups, or other high-pressure environments, with a proven track record of leading and executing complex initiatives. Known for your structured problem-solving and strategic thinking, you excel at turning ambiguity into clear, actionable outcomes. Your exceptional communication skills enable you to influence stakeholders across all levels effectively. Data-driven and precise, you leverage analytical tools to guide decision-making.

Not Quite Your Thing?

If you're looking for a role that sticks to a single focus, this might not be the right fit. We're after someone who enjoys the variety and unpredictability of working closely with founders, diving into both strategic and operational challenges. If taking on responsibilities across different departments sounds overwhelming, or if you prefer a highly structured environment, this position may not suit your style.

Ready to Be Part of Something Big?

Are you a proactive, adaptable self-starter who thrives in dynamic startup environments? Excited to work directly with founders and take on everything from strategic projects to hands-on execution? If you're ready to make a real impact and help shape the future of a growing company, we want to hear from you!
We value diversity and welcome applicants from all backgrounds.

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About us

At PartsCloud, we’re revolutionizing the way service and spare parts teams operate with our innovative cloud-based software, PartsOS. Designed to seamlessly integrate with all major ERP systems, PartsOS simplifies inventory management and fulfillment for industrial spare parts, even those with unpredictable demand.
Our advanced AI and machine learning capabilities allow businesses to accurately forecast future needs, reducing excess inventory while ensuring parts are readily available. With an integrated process library tailored for industrial spare parts, we help teams implement state-of-the-art fulfillment standards worldwide without the burden of costly infrastructure.
PartsOS serves as a co-pilot for data-driven decision-making, featuring user-friendly dashboards that provide essential insights for efficient operations. Say goodbye to manual inventory management & fulfillment — our solution automates processes, making spare parts management easier than ever.
Join us at PartsCloud and be part of a future-proof solution that keeps businesses competitive in a rapidly changing market!

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Your application!

We appreciate your interest in PartsCloud. Please fill in the following form. Should you have any difficulties in uploading your files, please contact us by mail at grow@partscloud.de.