General Information

We provide you with this Privacy Policy, which exclusively pertains to the data collected during the online application process, to inform you about how we handle your personal data collected as part of the application procedure.

Responsible Entity

The responsible entity under data protection law is:

PARTSCLOUD GmbH
Eichenstraße 20
72124 Pliezhausen
Email: info@partscloud.de

Entry in the Commercial Register Registration Number: HRB 777797 Register Court: Amtsgericht Stuttgart

Personal Data in the Application Process

Personal data refers to information about personal or factual circumstances of an identified or identifiable natural person. This includes details such as your name, address, telephone number, and date of birth, as well as information about your career history, etc., which can be attributed to a specific person with reasonable effort. Information that cannot (directly or indirectly) be associated with your actual identity is not considered personal data.

Legal Basis and Purposes for Processing Personal Data in Applications and the Application Process

If you apply to us electronically, i.e., via email or our web form, we collect and process your personal data for the purpose of managing the application process and conducting pre-contractual measures. By submitting an application on our recruitment page, you express your interest in obtaining employment with us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search/application. In particular, the following data is collected:

Name (first and last name)
Email address
Telephone number
LinkedIn profile (optional)

Channel through which you became aware of us

Additionally, you have the option to upload supporting documents such as a cover letter, resume, and certificates. These may contain further personal data such as date of birth, address, etc. Only authorized personnel from the HR department or employees involved in the application process have access to your data. Personal data is generally stored exclusively for the purpose of filling the vacant position for which you applied. Your data is stored for a period of 180 days beyond the conclusion of the application process. This is typically done to fulfill legal obligations or to defend against potential claims arising from legal regulations. Afterward, we are obligated to delete or anonymize your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g., gender distribution of applicants, number of applications per period, etc.). Furthermore, we reserve the right to store your data in our "Talent Pool" for 180 days after the conclusion of the application process to identify any other suitable positions for you. This also applies to applications for apprenticeships or internships. By accepting the Privacy Policy, you consent to the further storage of your data and inclusion in our "Talent Pool." If you receive and accept an employment offer with us during the application process, we will store the personal data collected during the application process for at least the duration of the employment relationship.

Transfer of Data to Third Parties

The data you submit as part of your application is transmitted via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel management and applicant management software (https://www.personio.de/impressum/). In this context, Personio acts as our data processor under Art. 28 of the GDPR. The basis for this processing is a data processing agreement between us as the responsible party and Personio.

Data Subject Rights

If personal data is processed by us as the responsible party, you, as the data subject, have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and purpose of the processing, including, but not limited to:

Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object (Art. 21 GDPR) If the processing of personal data is based on your consent, you have the right to withdraw this consent under Art. 7(3) GDPR. To exercise your data subject rights concerning the data processed in this online application process, please contact our Data Protection Officer (see Section 2).

Final Provisions

We reserve the right to amend this Privacy Policy at any time to ensure it always complies with current legal requirements or to reflect changes in the application process or similar. For any future visits to this recruitment page or reapplications, the new Privacy Policy will apply. In addition to this Privacy Policy, you can view our general Privacy Policy at https://partscloud.com/datenschutz.

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